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Adobe acrobat pro dc accessibility guide creating accessible forms free download |
Adobe acrobat pro dc accessibility guide creating accessible forms free download.Creating Accessible PDF Forms Using Adobe Acrobat Pro | Accessible Technology
Creating Accessible PDF Forms Using Adobe Acrobat Pro.Adobe acrobat pro dc accessibility guide creating accessible forms free download
The simple, guided workflow lets you do the following:. Make PDFs accessible : A predefined action automates many tasks, checks accessibility, and provides instructions for items that require manual fixes.
Quickly find and fix problem areas. Report accessibility status : The Accessibility Report summarizes the findings of the accessibility check. It contains links to tools and documentation that assist in fixing problems. It prompts to address accessibility issues, such as a missing document description or title. It looks for common elements that need further action, such as scanned text, form fields, tables, and images.
Note: A list of available actions is displayed under the Action List in the right-hand pane. The right-hand pane changes to display each task included in the Make Accessible action, as well as the instructions to execute the action.
Select the files that you want to apply the Make Accessible action to. By default, the action runs on the document that's currently open. Select Add Files to select additional files or a folder to run the action on. A good way to check the accessibility of a document is to use tools that your readers will use. Even if you do not have access to those tools, Adobe Acrobat provides an automated way to check the accessibility of a PDF file.
You can choose which accessibility problems to look for and how you want the results reported. In the Report Options section, select options for how you want to view the results. You can save the results as an HTML file on your system, or attach the results file to the document itself.
Click Start Checking. The results are displayed in the Accessibility Checker panel on the left, which also has helpful links and hints for repairing issues. If you created a report in step 2, the results are available in the selected folder.
Choose one of the following options from the context menu:. Acrobat either fixes the item automatically, or displays a dialog box prompting you to fix the item manually. Skip Rule:. Deselects this option in the Accessibility Checker Options dialog box for future checks of this document, and changes the item status to Skipped. Opens the online Help where you can get more details about the accessibility issue. Check Again:. Runs the checker again on all items. Choose this option after modifying one or more items.
Show Report:. Opens the Accessibility Checker Options dialog box, so you can select which checks are performed. A document author can specify that no part of an accessible PDF is to be copied, printed, extracted, commented on, or edited.
This setting could interfere with a screen reader's ability to read the document, because screen readers must be able to copy or extract the document's text to convert it to speech. This flag reports whether it's necessary to turn on the security settings that allow accessibility. To fix the rule automatically, select Accessibility Permission Flag on the Accessibility Checker panel.
Then, choose Fix from the Options menu. Choose No Security from the Security Method drop-down list. Click OK and close the Document Properties dialog box. If your assistive technology product is registered with Adobe as a Trusted Agent, you can read PDFs that might be inaccessible to another assistive technology product. Acrobat recognizes when a screen reader or other product is a Trusted Agent and overrides security settings that would typically limit access to the content for accessibility purposes.
However, the security settings remain in effect for all other purposes, such as to prevent printing, copying, extracting, commenting, or editing text. Reports whether the document contains non-text content that is not accessible.
If the document appears to contain text, but doesn't contain fonts, it could be an image-only PDF file. Or, to fix this rule check manually, use OCR to recognize text in scanned images:. Select the pages you want to process, the document language, and then click Recognize Text. Non-text content A. Acrobat automatically adds tags to the PDF.
Verify this rule check manually. Make sure that the reading order displayed in the Tags panel coincides with the logical reading order of the document. Setting the document language in a PDF enables some screen readers to switch to the appropriate language.
This check determines whether the primary text language for the PDF is specified. If the check fails, set the language. To set the language automatically, select Primary Language in the Accessibility Checker tab, and then choose Fix from the Options menu. To fix the title automatically, select Title in the Accessibility Checker tab, and choose Fix from the Options menu. Enter the document title in the Description dialog box deselect Leave As Is , if necessary.
This check fails when the document has 21 or more pages, but doesn't have bookmarks that parallel the document structure. To add bookmarks to the document, select Bookmarks on the Accessibility Checker panel, and choose Fix from the Options menu. In the Structure Elements dialog box, select the elements that you want to use as bookmarks, and click OK.
You can also access the Structure Elements dialog box by clicking the Options menu on the Bookmark tab and selecting the New Bookmarks From Structure command. When this check fails, it's possible that the document contains content that isn't accessible to people who are color-blind.
To fix this issue, make sure that the document's content adheres to the guidelines outlined in WCAG section 1. Or, include a recommendation that the PDF viewer use high-contrast colors:.
Choose the color combination that you want from the drop-down list, and then click OK. This check reports whether all content in the document is tagged. Make sure that all content in the document is either included in the Tags tree, or marked as an artifact. This rule checks whether all annotations are tagged. Make sure that annotations such as comments and editorial marks such as insert and highlight are either included in the Tags tree or marked as artifacts.
To have Acrobat assign tags automatically to annotations as they're created, choose Tag Annotations from the Options menu on the Tags panel.
Because tabs are often used to navigate a PDF, it's necessary that the tab order parallels the document structure. To fix the tab order automatically, select Tab Order on the Accessibility Checker panel, and choose Fix from the Options menu. Click the Page Thumbnails panel on the navigation pane. Click a page thumbnail, and then choose Page Properties from the Options menu.
In the Page Properties dialog box, choose Tab Order. Specifying the encoding helps PDF viewers' present users with readable text. However, some character-encoding issues aren't repairable within Acrobat.
This rule checks whether all multimedia objects are tagged. Make sure that content is either included in the Tags tree or marked as an artifact. Then, select Create Artifact from the context menu. Select the content, and then apply tags as necessary. Assign tags using the Tags panel.
Elements that make the screen flicker, such as animations and scripts, can cause seizures in individuals who have photosensitive epilepsy. These elements can also be difficult to see when the screen is magnified.
If the Screen Flicker rule fails, manually remove or modify the script or content that causes screen flicker. Level A. Content cannot be script-dependent unless both content and functionality are accessible to assistive technologies. Make sure that scripting doesn't interfere with keyboard navigation or prevent the use of any input device.
Check the scripts manually. Remove or modify any script or content that compromises accessibility. Level A , 4. This rule check applies to documents that contain forms with JavaScript. If the rule check fails, make sure that the page does not require timed responses. Edit or remove scripts that impose timely user response so that users have enough time to read and use the content.
The best way to create accessible links is with the Create Link command, which adds all three links that screen readers require to recognize a link. Make sure that navigation links are not repetitive and that there is a way for users to skip over repetitive links. If this rule check fails, check navigation links manually and verify that the content does not have too many identical links.
Also, provide a way for users to skip over items that appear multiple times. For example, if the same links appear on each page of the document, also include a "Skip navigation" link. In an accessible PDF, all form fields are tagged and are a part of the document structure.
In addition, you can use the tool tip form filed property to provide the user with information or to provide instructions. Level A , 3.
How to create accessible PDF, how to create compliant PDF - Adobe Acrobat.Creating Accessible PDF Forms Using Adobe Acrobat Pro
These stages are presented in an order that suits most needs. However, you can perform tasks in a different order or iterate between some of the stages. In all cases, first examine the document, determine its intended purpose, and use that analysis to determine the workflow that you apply.
Whenever possible, think about accessibility when you create the source files in an authoring application, such as a word-processing or page-layout application. Typical tasks in the authoring application include adding alternate text to graphics, optimizing tables, and applying paragraph styles or other document-structure features that can be converted to tags.
For more information, see Creating a tagged PDF from an authoring application. Use the Forms tools to create fillable form fields, such as buttons, check boxes, pop-up menus, and text boxes. When you create a field, type a description in the Tooltip box in the Properties dialog box for that field.
Screen readers read this text aloud to the user. For more information, see Create form fields. For information on setting the tab order to use document structure, see Set form field navigation.
For more information, see Set the document language , Prevent security settings from interfering with screen readers , Add accessible links , and About bookmarks.
For more information, see Set the document language , Prevent security settings from interfering with screen readers , and About bookmarks. Improve the accessibility of PDFs by adding tags in Acrobat. With a tagged PDF, the logical structure tree sends the contents to a screen reader or other assistive software or hardware in an appropriate order.
For best results, tag a document when converting it to PDF from an authoring application. Tagging during conversion enables the authoring application to draw from the paragraph styles or other structural information of the source document to produce a logical structure tree. The logical structure tree reflects an accurate reading order and appropriate levels of tags.
This tagging can more readily interpret the structure of complex layouts, such as embedded sidebars, closely spaced columns, irregular text alignment, and tables. Tagging during conversion can also properly tag the links, cross-references, bookmarks, and alternate text when available that are in the file. Acrobat analyzes the content of the PDF to interpret the individual page elements, their hierarchical structure, and the intended reading order of each page.
Then, it builds a tag tree that reflects that information. It also creates tags for any links, cross-references, and bookmarks that you added to the document in Acrobat. The Add Tags To Document command adequately tags most standard layouts. However, it cannot always correctly interpret the structure and reading order of complex page elements. Tagging these pages by using the Add Tags To Document command can result in improperly combined elements or out-of-sequence tags.
These issues cause reading order problems in the PDF. You can add a watermark to a tagged PDF without adding it to the tag tree. Once you have a tagged PDF, evaluate the document for reading order problems, tagging errors, and accessibility errors, and then repair them as needed. Whichever method you use to tag the PDF, use Acrobat to touch up the tagging and reading order for complex page layouts or unusual page elements. It may incorrectly tag all of these elements as figures. Similarly, this command may erroneously tag graphical characters within text , such as drop caps, as figures instead of including them in the tag that represents the text block.
Such errors can clutter the tag tree and complicate the reading order that assistive technology relies on. If you tag a document from within Acrobat, the application generates an error report after it completes the tagging process. Use this report as a guide to repair tagging problems. For example, if the web page relies on tables for its layout design, the HTML code for the table may not flow in the same logical reading order as a tagged PDF would require, even though the HTML code is sufficiently structured to display all the elements correctly in a browser.
Depending on the complexity of the web page, you can do extensive repairs in Acrobat Pro by using the Reading Order tool or editing the tag tree in Acrobat. For more information, see the guidelines on the W3C website. Creating tags in the authoring application generally provides better results than adding tags in Acrobat. For more information about creating accessible PDFs, see www. You can combine multiple files from different applications in one operation to create a single PDF.
For example, you can combine word-processing files with slide presentations, spreadsheets, and web pages. If you start with a mix of tagged and untagged PDFs, tag the untagged files before proceeding.
When you insert, replace, or delete pages, Acrobat accepts existing tags into the tag tree of the consolidated PDF in the following manner:. When you insert pages into a PDF, Acrobat adds the tags if any for the new pages to the end of the tag tree.
This order occurs even if you insert the new pages at the beginning or the middle of the document. When you replace pages in a PDF, Acrobat adds the tags if any from the incoming pages to the end of the tag tree. This order occurs even if you replace pages at the beginning or the middle of the document. Acrobat retains the tags if any for the replaced pages. Pages whose tags are out of order in the logical structure tree can cause problems for screen readers.
Screen readers read tags in sequence down the tree, and possibly do not reach the tags for an inserted page until the end of the tree. To fix this problem, use Acrobat Pro to rearrange the tag tree. Place large groups of tags in the same reading order as the pages themselves.
To avoid this step, plan on inserting pages to the end of a PDF, building the document from front to back in sequence. This approach places the tags for the content after the tags for the title page. Essentially, they are large pieces of empty tag tree sections. These redundant tags increase the file size of the document, slow down screen readers, and can cause screen readers to give confusing results. For best results, make tagging the last step in the conversion process.
Use Acrobat Pro to delete the tags of deleted pages from the tag tree. For more information, see Create merged PDFs. Use one of these applications to open untagged or tagged PDF forms except PDF forms that are created from Adobe Designer to add fillable form fields, such as text boxes, check boxes, and buttons. Add descriptions to form fields, tag untagged forms, set the set tab order, manipulate tags, and perform the other PDF accessibility tasks.
Use the forms tools in Acrobat Pro to add fillable form fields. Moreover, if you tag the form during conversion to PDF, the authoring application can generate inappropriate tags for the text labels of the form fields. In a complex form, for example, the text labels for all the fields can run together into a single line. Such reading order problems can require time-consuming work in Acrobat Pro to split the labels apart.
In this case, producing an untagged PDF form from the authoring application is sometimes the better course. You can then use the Forms tools in Acrobat Pro to add fillable form fields before you tag the entire document. Some forms are straightforward enough that you can produce a tagged PDF from the authoring application.
Then perform light touch-up in Acrobat Pro after you add the fillable form fields. Forms tend to have relatively complex layouts compared to documents that have a simple, single-column structure.
The success that an application has in analyzing and tagging a form depends largely on the original formatting and layout of a document, and the types of fields that it uses. When you design a form, include headings, instructions, and fields in which users are to enter data. At a minimum, give each field a label.
Also add special instructions for fields that need them. Use graphics tools to draw lines and boxes. Adding descriptions to form fields enables screen readers to identify the fields to users. Users hear the description read aloud when they tab to the field.
Write descriptions that are terse but complete. The tab order for form fields enables people with disabilities to use a keyboard to move from field to field in a logical order.
You can test the tab order of a form by using the following keyboard commands:. This tool also enables you to fix any reading order problems of the text labels for the form fields.
For example, you may need to split merged lines of fields into individual fields. Legal Notices Online Privacy Policy. Creating accessible PDFs Search. Adobe Acrobat User Guide. Select an article: Select an article:. Workflow for creating accessible PDFs. At a high level, the process of creating accessible PDFs consists of a few basic stages:. Consider accessibility before you convert a document to PDF. As needed, add fillable form fields and descriptions, and set the tab order.
Add other accessibility features to the PDF. Tag the PDF. Evaluate the PDF and repair tagging problems. Additional resources. For more information about creating accessible PDFs, see these resources:.
Add fillable form fields and descriptions, and set the tab order. About watermarks and screen readers. Create a tagged PDF from a web page.
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